NDA & Confidentiality
Yes — we sign NDAs, and we sign them before you release any file. Start from the agreement below, or send us your own and we will review, sign and return it. You do not need an NDA to get a quote.
All uploads are secure and confidential.
- Signed before you upload
- Obligations run 3 years
- We sign as the receiving party
- 3 yearsHow long the confidentiality obligations run, from first disclosure.
- 7Written commitments we sign up to in the agreement.
- 2Templates accepted — ours, or yours.
- 0Third-party disclosures allowed without your prior written consent.
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Three questions we get before every upload
Short answers first. The detail is in the agreement itself, and in the sections below.
Will you sign an NDA?
Yes. We sign customer NDAs as standard practice. Start from our own agreement, or send us your template at info@proleantech.com and we will review and return it.
Do I need one before I upload?
No. A drawing, a model or even a rough description is enough for us to quote. If your policy requires an executed NDA first, tell us before you upload and we will sign before any file is released.
Whose template do you use?
Either. The agreement we provide is one-way: we sign as the receiving party, so the confidentiality obligations fall on us and not on you. If you need a mutual two-way agreement, send us yours.
How to get a signed agreement
Three steps, and the first two do not involve sending us anything confidential.
- 1
Tell us an NDA is required
Say so in the quote form or email info@proleantech.com. No files are needed at this stage — a description of the part is enough for us to start.
- 2
We return a signed copy
Either of our agreement, or of yours if you send one. Both parties sign and date it before any file changes hands, so nothing is disclosed before the agreement is in place.
- 3
Release your files
Send your drawings, models and documents through the channel we agree with you. From that point the agreement covers everything you disclose for the project.
What the agreement obliges us to do
These are the commitments in clauses 2, 3, 6, 7 and 8 of the agreement. The text you download is the text we sign — there is no separate internal version.
- Use your information only for your project. Quoting, prototyping or producing the parts you disclosed. Any other use is prohibited.
- Not disclose it to any third party without your prior written consent. That includes any outside supplier or subcontractor, and the consent has to be in writing rather than a verbal assurance.
- Limit access inside our company to the people who actually need it, on a need-to-know basis, and only under written confidentiality terms.
- Protect it at least as well as we protect our own confidential information, and never below reasonable care.
- Keep it out of AI and machine-learning tools. Nothing is put through AI or ML processing unless it runs in a closed enterprise environment that neither retains nor trains on the data — and only with your prior written consent.
- Return or securely delete everything on request, or when the purpose of the disclosure ends, and certify that it has been destroyed.
- Leave your intellectual property where it is. All IP in the information stays with you; disclosure grants us no licence of any kind.
What counts as confidential information
Clause 1 sets the scope and clause 4 lists the exceptions. Both are summarised here for reading; the agreement is the authoritative text.
Covered
- Customer drawings, 3D models and CAD files
- Specifications and material requirements
- Part geometries and prototypes
- Technical, business and financial data relating to your products
- Information you received from a third party and are obliged to keep confidential
Not covered
- Information that is public, other than through our breach
- Information we already knew before you disclosed it
- Information that came from a lawful third-party source
- Information we developed independently
The agreement at a glance
The clauses that buyers ask about most, in plain language. Where this summary and the agreement differ, the agreement governs.
| Term | What it says |
|---|---|
| Type | One-way. We sign as the receiving party, so the confidentiality obligations sit with us. Mutual two-way agreements are available on request. |
| Duration | The obligations survive for three years from the first disclosure. |
| Permitted use | Quoting, prototyping or producing the disclosed parts. Any other use is prohibited, including using your design for another customer. |
| Sharing with others | No disclosure to a third party without your prior written consent, and internal access is restricted to people who need it. |
| Onward handling | Return or secure deletion on request or at the end of the purpose, with certification that the information has been destroyed. |
| Remedies | Unauthorised disclosure may cause irreparable harm, so the disclosing party is entitled to injunctive relief as well as damages. |
| Precedence | A signed agreement sits above the quotation and above our Terms & Conditions in the order of precedence. |
| Format | DOCX and editable, so you can redline it. Send it back and we will work from your version. |
| Signature | Both parties sign and date. We return the countersigned copy before any file is released to us. |
Download the agreement
The current version, as signed by us. It is a Word file so you can mark it up, add your own clauses or complete the parties before sending it back.
Sent by email, countersigned, before any file is released to us.
Need it as a PDF, or need it drafted on your own paper? Email info@proleantech.com and we will send the version you need.
Who to contact
Use the address that matches your question, so it reaches the right team rather than a general inbox.
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Define the technical package before transferring it
An NDA process is more useful when the confidential package is identifiable. Record the part number, revision, file list, purpose, recipients and any supporting material or inspection data that must travel with the design.
Engineering data to lock before release
| Package index | File names, formats, part number and revision |
|---|---|
| Purpose | Quote, DFM, prototyping or production |
| Recipients | Named roles needed to evaluate the work |
| Supporting data | Material, finish, tolerance and inspection requirements |
This checklist supports technical clarity; the signed NDA controls confidentiality obligations.
